Hi Colin,

Below is my proposal for our website mastermind day. I think getting the wesbite up and running aligns with your goals of developing workshops and booking work for your solo brand.

The fee below covers the mastermind day, the only other additional expense is paid directly to Squarespace which will be for hosting and domain. That can run between $180-230/ year depending on the type of plan we get. We have a discount we apply that should save you like 20% and we’ll know more once we figure out the copy portion.

Let me know if you have any questions! Looking forward to all of this!

Our Goal(s)

Build authentic brand awareness that reflects your unique voice and mission.

Establish a strong, scalable infrastructure to support your work via a website.

Reimagine and elevate your brand to create lasting relevance and amplify the impact of your work.

Consulting and Management

Redefined Management Proposal

Management $500/ month 

  • Scope includes

    • 1 hour phone call/ zoom per month/ text messaging

      • Strategy for current bookings

      • Strategy for future bookings

      • Travel logistics/ preferences

    • Handling all aspects of booking adding KCA info to contact page on website 

    • 20% commission on gigs subsantionally negotiated by KCA. 

    • PR support and development

    • Booking new leads

    • Pursuing KCA network leads

Management Consulting

Session Package

  • Consulting availability: Session packages to be used within one calendar year 

  • Marketing, tenure portfolio development, business aspects, projects, etc 

    • 5 Sessions = $1,125

      • $225/per hr

    • 10 Sessions = $2k

      • $200/per hr

    • To be paid in up to three installments

KCA Event Management Breakdown

Event Preparation Tasks:

  • Vendor & Payment Processing

    • Completing and submitting all required vendor forms for USM

    • Communicating with USM administration to ensure paperwork is processed correctly

    • Tracking payment timelines and following up to ensure funds are received

    • Managing documentation for compliance and record-keeping

    Guest Artist Payments

    • Coordinating payment terms and agreements with 5 guest artists

    • Collecting necessary tax and payment information (W-9s, mailing info, etc.)

    • Processing honorariums in a timely manner

    • Confirming receipt of payment and resolving any discrepancies

    Event Hospitality (Snacks & Amenities)

    • Budgeting for food and refreshments

    • Purchasing snacks and beverages

    • Coordinating setup and presentation

    • Managing receipts and expense tracking

    Event Management & Coordination

    • Overseeing logistics for the full event

    • Coordinating schedules and run-of-show

    • Communicating with guest artists and stakeholders

    • Managing day-of execution and troubleshooting issues

    • Ensuring a smooth experience for attendees and artists

    1099 & Tax Preparation

    • Collecting W-9 forms from all 5 guest artists

    • Tracking payments for accurate 1099 reporting

    • Preparing and filing necessary 1099 forms

    • Ensuring tax compliance and proper documentation

    Administrative Work (Pre-Event)

    • Managing email correspondence

    • Scheduling coordination and confirmations

    • Tracking contracts and agreements

    • Maintaining organized records and shared documents

    Data & Spreadsheet Management

    • Creating and maintaining budget spreadsheets

    • Tracking expenses and payments

    • Managing artist contact lists and documentation

    • Building tracking systems for event logistics and reporting

Onsite Production & Event Execution

  • Overseeing full event production from start to finish

  • Managing setup and breakdown

  • Coordinating with venue staff and technical teams

  • Supervising sound, lighting, and staging elements

  • Directing volunteers or support staff

  • Monitoring timing and program flow in real time

  • Troubleshooting issues as they arise

  • Ensuring a seamless experience for artists, guests, and stakeholders

Post Event Tasks:

  • Ensure all W-9 forms are properly filed

  • Document payments for 1099 reporting

  • Prepare and issue 1099 forms (as required)

  • Maintain compliance records for institutional reporting

  • Archive financial and contractual documentation

  • Marketing & Content Wrap-Up

    • Share post-event recap on social media

    • Distribute event photos and highlight content

    • Send post-event email follow-up to attendees

    • Archive marketing assets and engagement data

    • Capture testimonials for future promotion

  • Event Evaluation & Reporting

    • Conduct internal debrief on event performance

    • Analyze attendance and engagement metrics

    • Review marketing effectiveness

    • Identify operational strengths and improvement areas

    • Document lessons learned for future events

    • Create a brief event recap report (if required)

Lodging and Accommodations:

  • Airfare $300

  • Hotel: 3 nights 4 days $500